DCS Mission Statement DCS Confidentiality Statement
Visitors:
1. You must have a licensed child care home or a certified LLEP.
2. You must agree to feed children, ages newborn through 12 years old, by USDA standards .
3. Keep an accurate count of all children served at each meal or snack.
4. Deliver all menus and required paperwork to DCS by the 2nd of the following month.
5. Attend training sessions or complete individual training packets.
6. Allow DCS to review your home during your business hours.
BREAKFAST:
- Milk
- Grain / Bread (cereal, etc.)
- Fruit / Vegetable / Juice
LUNCH or SUPPER:
- Milk
- Meat / Meat alternate (egg, cheese, dried lentils, etc.)
- Two servings of Fruit or Vegetables; or one serving of each
- Grain / Bread
SNACK:
- Two items from different food groups (saltines & apple juice; peanut butter & celery; etc.)
| Age | Breakfast | Snack | Lunch/Supper |
| Birth through 3 months |
Infant Formula or Breast Milk
4-6 oz. |
Infant Formula or Breast
Milk
4-6 oz. |
Infant Formula or Breast
Milk
4-6 oz. |
| 4 through 7 months |
Infant Formula or Breast Milk
4-8 oz.
|
Infant Formula or Breast
Milk
4-8 oz. |
Infant Formula or Breast Milk
4-8 oz.
|
| 8 through 11 months |
Infant Formula or Beast Milk, 6-8 oz. and Infant Cereal, 2-4 tbsp and Fruit and/or Vegetable, 1-4 tbsp |
Infant Formula or Breast Milk or Full-Strength Fruit Juice, 2-4 oz. |
Infant Formula or Breast Milk, 6-8 oz. and Infant Cereal, 2-4 tbsp and/or Meat, Fish, Poultry, or Egg Yolk, 1-4 tbsp or Dry Beans or Peas, 1-4 tbsp or Cheese, 1/2-2 oz. or Cottage Cheese, 1-4 oz. or Cheese Spread, 1-4 oz. and Fruit and/or Vegetable, 1-4 tbsp |
Infant formulas and dry infant cereal shall be iron fortified.
It is recommended that breast milk be served in place of formula from birth through 11 months.
Fruit juice must be full-strength.
All bread and bread alternates shall be made from whole-grain or enriched meal or flour. The amount served must be measurable.
No nuts, seed, or nut butters are allowed.
All meal participation must be marked during the actual participation. Marking participation prior to or after meal service is not allowed.
A full time child may be claimed for two meals and a snack, or two snacks and one meal.
A part time child may be claimed for two feedings each day.
The deadline for providers to turn in monthly paperwork is by midnight the 2nd day of the month following the month the claim is for. Paperwork submitted late will be turned in to the State Agency as a late claim, which delays payment by one month.
Claims may be mailed to:
Day Care Service, Inc.
29831 Florida Ave.
Elkhart IN 46516
OR
Claims may be hand delivered to the same address.
A drop-off box is maintained for twenty-four hour delivery.
The combined sponsorship claim submitted to the State Agency must be received at the State Agency no later than the 10th of the month, or it will be reimbursed one month late.
Federal regulation Part 226.7 (k) states, "all valid claims shall be paid within 45 calendar days of receipt." In view of this citation, sponsors cannot expect payment from the State Agency prior to the 45 day timeline.
The sponsorship has five (5) working days to distribute the claim after receipt from the State Agency.
Provider Reimbursement shall be by mailed check or deposited directly to the provider's designated bank account. Providers are notified by telephone when checks are mailed or reimbursement is deposited into their account.
All providers will be mailed a copy of the claim's cover sheet for the month they are being reimbursed for. All
participating providers will receive an annual statement of reimbursement received during the calendar year.
The CACFP requires providers have annual training for the following topics:
1. Record Keeping for the CACFP and Tiering of Homes and/or Children
2. Sanitation
3. Meal Pattern Requirements
4. Nutrition Education for Children
All scheduled workshops are at 7 pm on the 2nd Monday of the month at:
Augustana Lutheran Church
1133 Kilbourn St.
Elkhart, IN
All workshops are open to the public. You do not have to have a licensed home to attend.
The CACFP requires providers have six (6) hours of training during Fiscal Year 2009.
Scheduled workshops for Fiscal Year 2009:
| Sept 8, 2008 * | Record Keeping for CACFP / Tiering - Bring your Redbook |
| Nov 10, 2008 * | Nutrition and Sanitation- Bring a food scale |
| Mar 9, 2009 * | Kids Nutrition Education and CACFP Record Keeping - Bring your Redbook |
| Sept 14, 2009* | Record Keeping for CACFP / Tiering - Bring your Redbook |
* Providers unable to attend a required workshop may complete an Individual Study Project (ISP) in place of the workshop. Contact DCS for the appropriate ISP.
Contact DCS to determine how to document child care related training to be applied toward the
6 hours of required training.
The USDA requires each home be reviewed within 30 days of starting the CACFP. This is a "helping" visit. Your paperwork is discussed to make sure you understand what you are being asked to do.
The job of the Home Reviewer is to check for compliance. She is valued for her ability to help. We consider any question pertaining to child care worth answering.
DCS is required by law to review each home participating in the CACFP three times each fiscal year, October -
September. Homes that do not participate the entire fiscal year may have their review requirements pro-rated.
Reimbursement rate is determined by
area eligibility
and / or
income eligibility.
TIER I RATES - area / income eligible
Breakfast 1.17
Lunch / Supper 2.18
Snack .65
TIER II RATES -
Breakfast .43
Lunch / Supper 1.31
Snack .18
Tier II Option -
Provider may received Tier II rates for all meals served, or
Have the sponsorship collect income information and determine the eligibility of enrolled children, or
Have the sponsorship identify only categorically eligible households.
Area Eligibility-
Area Eligibility can be based on an elementary school district or on census tract data.
If it is based on school data, an eligible ruling is effective for five (5) years.
If it is based on census tract data, an eligible ruling is effective until data from the next census is compiled.
(Approximately 2012)
Income Eligibility Statements -
Income Eligibility Statements (by federal law) are private information and income determinations of contracted providers may not be shared with any individual other than the contracted provider/owner of the home.
Income Eligibility Statements (by federal law) are private information and income determinations of enrolled children may not be shared with the provider.
Information available to the provider:
Number of Tier I and Tier II children and
Number of eligible meals served at Tier I and Tier II rates of reimbursement.
Daily Participation and Attendance Form
Menu Form
Monthly Meal Count Form
Enrollment Roster (used for withdrawing children) Form
Parent Enrollment / Roster Form
Obligation to Serve Infants Form
Infant Menus
Birth through 3 months Form
4 through 7 months Form
8 through 11 months Form
Time In/Out Form
Income Eligible Application Form
“The U.S. Department of Agriculture (USDA) prohibits discrimination in all USDA programs and activities on the basis of race, color, national origin, sex, age, or disability.” To file a complaint of discrimination, write USDA, Director, Office of Civil Rights, Room 326-W, Whitten Building, 14 th and Independence Avenue, SW, Washington, DC 20250-9410 or call 202-720-5964 or (888) 271-5983 Extension 516 (toll free). USDA is an equal opportunity provider and employer.”
It is the policy of the Indiana Department of Education not to
discriminate on the basis of race, color, religion, sex, national origin, age,
or disability, in its programs, activities, or employment policies as required
by the Indiana Civil Rights Law (I.C. 22-9-1), Title VI and VII (Civil Rights
Act of 1964), the Equal Pay Act of 1973, Title IX (Educational Amendments),
Section 504 (Rehabilitation Act of 1973), and the Americans with Disabilities
Act (42 USCS §12101, et. seq.).
Inquiries regarding compliance by the Indiana Department of Education with Title
IX and other civil rights laws may be directed to the Human Resources Director,
Indiana Department of Education, Room 229, State House, Indianapolis, IN
46204-2798, or by telephone to 317-232-6610, or the Director of the Office for
Civil Rights, U.S. Department of Education, 111 North Canal Street, Suite 1053,
Chicago, IL 60606-7204 — Dr. Suellen Reed, State Superintendent of
Public Instruction.
We have been a not-for-profit corporation since 1987.
We operate in the Elkhart area and surrounding counties by providing training and information about being the best child care home that each can be.
We are here because we care.
Reviewing and reimbursing CACFP approved menus for contracted child care homes.
Information about:
- Licensing
- Required records for children
- Record keeping for taxes
- Health issues / Abuse
- Pending legislative issues.
Quality care and nutrition for all children.
Day Care Service, Inc., shall encourage the provision of nutritionally sound meals to children in child care.
Day Care Service, Inc., shall keep all records confidential between the organization and individual involved. Entities showing just cause shall have access to necessary records, as legally required. All required reports shall be filed.
DAY CARE SERVICE, INC.
29831 FLORIDA AVE
ELKHART IN 46516
Monday through Friday
8 am to 4:30 pm
Messages taken 24 hours
Dee Poff, Coordinator
customerservice@daycareservice.org
Last edited:-->-->-->-->-->-->-->-->-->Friday, August 19, 2008
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